I was called by BCBusiness magazine writer, Kristen Hilderman, with the question: Does every company need to know how to communicate in a crisis?

The short answer is yes. Any company or organization can face a crisis requiring them to work with the speed of social media to protect their reputation. Once a worst case scenario hits, the scramble is on to do and say the right things.

This subject is extremely topical because Vancouver’s two recent SkyTrain shutdowns, in the same  week, were aggravated by poor communication with many hapless commuters trapped on trains.

This followed Lululemon founder, Chip Wilson, creating his own crisis by implying women who require larger sizes shouldn’t buy the company’s yoga tights.

He got publicity alright. But it was the wrong kind. The online petition fell just short of calling for a complete boycott of Lululemon stores and their products.

Laterally speaking, it was the Mount Polley mine tailings pond dam failure releasing that brought crisis communications to the forefront. The flood of 10 million cubic metres of waste water, plus more than four million cubic metres of sediment flowing through a failed tailings pond dam, created its own flood of public outcry and media questions.

Imperial Metals seemed slow off the mark — they communicated with a news release on their website. That quickly got stale and nobody in the head office was available to respond to media questions.

So what are best practices in these situations? Have a crisis communications plan. Ensure that it is practical and that it works. Run a crisis simulation so you can find and resolve any glitches.

That plan should be a quick-response blueprint for anything that might imperil your organization’s reputation.

Make sure the plan is short and workable. Templates for holding statements, fact sheets, topics and key messages, news releases, media advisories, as well as a resume of predictable questions and recommended answers, should be appendices. Crisis communicators should be able to use the templates to cut and paste to meet current needs.

Select key spokespeople and put them through media training. There is a well vetted methodology for managing crisis communications by communicating effectively with media and stakeholders.

With all that in place, issues and crisis management is still very challenging, as those who have been dealing with recent events know all too well. But there is a way through and preparation is everything.

It will be time and money well spent.

Tags: Communications plan, crisis communications, issues management, media relations, media training

It will take years to recover from the devastating flood that hit Calgary and Southern Alberta in late June.  Many communities will never be the same. Others suffered so much damage they may never be rebuilt.  Yet despite all the destruction, now estimated at over $5 billion, only four people died.  It could have been a lot worse if not for a well-executed emergency communications plan keeping residents informed.  Social media and traditional media played a vital role in that plan.

During the worst of it, as the rain poured down and rising rivers flooded one community after another along with the downtown, the zoo and Stampede Park, Twitter became an essential information lifeline for thousands of people.  With no electricity, residents in affected communities used Twitter for real time information.  Mayor Naheed Nenshi was constantly Tweeting to his tens of thousands of followers and the Calgary Emergency Management Agency (CEMA), Calgary Police Service, Calgary Fire

Department and other essential services used Twitter extensively to update flood conditions, coordinate evacuations, provide road closure status and even direct people to emergency shelters.  Facebook sites were used to draft volunteers and muster resources and supplies.  The flood clearly demonstrated how effective and efficient social media is at disseminating information during an emergency.

Calgary’s news media and in particular the TV stations really came through when it counted.  As the flood situation worsened, Global, CTV and CBC affiliates broke into programming and provided wall-to-wall flood coverage for almost 48 hours.  As part of its communications strategy, CEMA held frequent media updates and used the media as an information conduit.  Mayor Nenshi and officials from CEMA, police and fire were readily available for media interviews.  The coverage was critical in keeping the community informed, especially the hundreds of evacuees crowded around TV sets at the emergency relief centres trying to find out if they still had a home to go back to.

Now that the clean-up is underway and thousands of people work to put their lives back in order they can at least be assured that  Calgary has an excellent emergency communication plan in place.

Tags: Calgary, Communications plan, crisis communications, flood, news media, newsworthy, southern Alberta