People often think of public relations only in marketing terms. How can we use PR to build our brand? If they don’t see an immediate payoff, they ask why bother? They are missing the link between positive PR and saving the brand during a crisis. Positive PR is like getting a flu shot, it won’t guarantee you don’t get the bad news flu, but it will make the symptoms less severe.
When a crisis hits, the first step reporters take is to type your name and your company’s name into Google. They are looking for a general impression. What another reporter has said about you will be given a great deal of weight. Reporters trust other reporters above all others.
Step two for a reporter is to search your name and the key crisis words like “fire,” “layoffs” or “complaints,” whatever best describes the crisis. They are looking for how you handled previous events and if there are any stories about your preparedness or lack thereof.
They will search all your social media channels, personal and corporate. They will dig hard and they are really good at it.
Within a few minutes they will form a picture of your corporate or personal character and that will frame an approach to the story in the hours, days, or weeks ahead. It is a picture you will find very hard to change during a crisis. For media there is no grey. It’s black and white, you are the good guy or the bad guy, the victim or the perpetrator.
Try it right now. Search your name, your company’s name. Now search again and add in a crisis word or two. See what comes up. That’s what a reporter will know about you today if bad news strikes in the next few minutes. If you have been keeping a low profile, not telling your positive stories, then reporters will find a void. This void will be filled with bad news when disaster strikes. Your bad news flu just became pneumonia. It might be fatal.
The most overlooked component to effective crisis management is building a positive public reputation in advance of any crisis. You can’t control when a crisis will strike but you can control how you build your reputation in advance of the bad news. This reputation will be the foundation you stand on during the crisis. Create a public perception of your company as a positive member of the community. It will help shape how media and the public will view the crisis story and your efforts to deal with it.
There is an old saying in politics, “If you don’t define yourself, your opponents will define you.” Business is no different. If you don’t define yourself now, the media, your critics or the crisis will do it for you.
An organization with a good public reputation will take a hit but will weather the crisis better than one that the public first hears about when a crisis has struck and the blame game is in full swing.
Now is the time to get your bad news flu shot.
Tags: brand, crisis communications, marketing, personal brand, Public relations, social media
By now everyone knows to be careful what they share on social media.
Potential and current employers may be monitoring your online activity, or it may be brought to their attention by others who deem your posts inappropriate or offensive. Even corporate social profiles have a heightened sense of what they share after the US Airways NSFW image fiasco, and more recently the Delta Airlines giraffe debacle (get it together airline social media!)
When we share on social channels like Twitter, Facebook and Instagram, we know our posts will be broadcast to either the public or to a list of followers we have approved. Emails, however, we often assume are private. Like a phone call, they are typically not intended to be viewed by the general public.
Evan Spiegel, the 23-year-old founder of the billion-dollar app SnapChat, learned that this isn’t always the case, when a number of blatantly sexist emails he sent out to his fraternity during his college days, were publicized on Gawker.com and nearly every major business and technology publication in the days following. I am not here to condemn Mr. Spiegel on his less-than-eloquent language, as it may be argued that he was, and is, a 20-something frat boy uneducated in the impact of language. What I am here to do is remind us that we too could fall victim to embarrassing email mishaps, and provide some simple steps on how to prevent them.
Double check who you’re sending to
A certain member of my family who shall remain nameless once told me how he responded in a not-so-favourable manner after finding out that one of his colleagues would be taking charge of a major project, not realizing that the same person had been cc’d on the email. This resulted in a 45-minute phone call of back pedaling and apologies.
Proofreading the body of an email is second nature for many, but it is also important to make sure you check who exactly you are sending a message to before hitting send.
Know your audience
You may be quite chummy with clients, reporters or coworkers, but at the end of the day you are involved in a working capacity and a level of professionalism must be maintained when communicating over work email. Be aware that what you share and how you present yourself to these people could have an effect on your rapport with them.
Be wary of your formatting
Tying into the previous point, how you format an email to your mother or best friend should be different to how you format a business email. A proper greeting and signature, punctuation, and a clean font can say a lot about the quality of your work. It’s difficult to take someone seriously in Comic Sans.
Think before you hit send (or at least be prepared to stand by what you say)
At the end of the day, be it on social media or in an email, don’t send something you’d be embarrassed to have publically shared. I’m sure Mr. Snapchat figured his messages would never go beyond the inbox of those in his fraternity, but in a leadership role with his Stanford University chapter there was an expectation of him to have a level of professionalism, and his subsequent success made him an easy target for dirty laundry airing.
Though most of us won’t go on to create wildly successful phone apps, everyone wants to have a good reputation in the working world. If you are going to say something risqué, be confident in backing that statement if it is ever brought to light.
Tags: correspondence, editing, email, proofreading, social media, Writing
Peak Communicators is excited to be partnering with the Kelowna Chamber of Commerce to host two half-day seminars on building, enhancing and protecting your reputation through strong communications initiatives.
Taking place on April 16th at the Capri Hotel, attendees can learn the secret sauce behind building your brand and business. The session will also discuss how to protect your good reputation by identifying an issue before it becomes a crisis and delivering strong messages to internal and external stakeholders and the public.
Other topics to be discussed include:
- Building a brand and profile through public relations and media initiatives
- How to find and tell your news and your story
- Why a crisis communications plan is necessary and how to develop one
- Issues management and crisis communications
- Using social media tools to build, enhance and protect reputation
The session will be hosted by two senior Peak consultants, Alyn Edwards and Chris Olsen. Both were news reporters for 30 years and are experts in helping companies tell their stories.
Date: April 16th 2014
Time: Two time options: 8am – midday or 1pm – 5pm
Location: The Capri Hotel, 1171 Harvey Avenue, Kelowna, BC, V1Y 6E8
Room: The ‘Vineyard’ room at the Capri
Cost: The seminar cost is $195 per person or $149 for Kelowna Chamber of Commerce members
Registration: Available online through the Kelowna Chamber of Commerce
Parking: Available on site
If you’d like further information or have questions, please call Peak Communicators on 604.689.5559.
Tags: branding, crisis communications, issues management, Public relations, social media, storytelling
A picture is still worth more than 1000 words. The furor over the cover of the Rolling Stone proves that once again.
The cover depicts accused Boston Marathon bomber Jahar Tsarnaev but unlike the 1970’s cover of Charles Manson which showed a demonic killer, this cover shows someone who could be the latest teen heartthrob.
Reaction has been swift and damaging to the Rolling Stone’s reputation, a reputation founded on the cache of being on the cover as much for the often profanity laced articles inside.
The PR mistake that Rolling Stone made was failing to understand that emotions were still raw surrounding this terrible event. The editors forgot PR 101, lesson one, people react emotionally to what they see and not what they read.
What they saw and are fixated on is the picture. The words “bomber” and “monster” don’t come close to balancing that, even in bold, large print.
A picture is still worth more than 1000 words. In this case it’s worth hundreds of thousands of tweets threatening never to read the magazine again, and some retailers pulling the magazine from circulation so as not to offend their customers.
Having created its own “PR Crisis” the steps that Rolling Stone have taken are good ones:
- Publishing the entire article so that people can read for themselves that the article does not glorify a “monster”.
- Giving away its cover story, so that Rolling Stone is not seen to be benefiting from the controversy
- Acknowledging the bombing victims at the top of the article and explaining why they pursued the story
The article is legitimate. TV entertainment shows do this all the time. Sometimes entertainment news just becomes news.
In 1970 Rolling Stone published a Charles Manson cover story, but the picture demonized Manson. This one didn’t. It showed the boy next door or the newest rock star. The public wanted to see the devil and they saw themselves.
It has been 40 years since Dr. Hook released “The Cover of the Rolling Stone” a song which immortalized what it meant to get on the cover. The public hasn’t forgotten what that means.
If Rolling Stone had a do-over they would pick a different cover.
Will it do permanent damage?
Only time will tell.
Tags: Boston Marathon, communications, controversy, crisis, PR Crisis, Public relations, Rolling Stone, social media
I had the privilege of being a panel expert at NEXT Marketing & Design Agency’s unique BRAND CHATTER™ event earlier this week. BRAND CHATTER™ is the name coined by NEXT’s CEO, Sandy Gerber – something she uses to describe the buzz around a brand. I joined four other experts in social media, networking and broadcast media. An interesting discussion ensued that gave the 80-strong audience of business owners and marketing directors food for thought. I think the discussion accurately reflected the ever-evolving communications industry – how social media is now a necessity and not really a choice and how the value of traditional media and campaigns is being scrutinized more closely. Business owners now want the most cost-effective options that will create the most buzz and engagement for their brand. So, what’s the answer?
Here are some key take-aways from the discussion:
- Integrated campaigns are key. As seasoned communications consultants, we should be recommending campaigns that have a mix of traditional PR, social media and, depending on the brand and its objectives, an element of advertising. Word of mouth and networking is still crucial to a brand’s success and should also not be ignored. A lot of brands need to reach multiple audiences so leveraging different channels will help achieve this. That said, it’s important to ensure that communications are always clear and consistent, regardless of the platform.
- Keep it simple. Be realistic – you can’t be everywhere all the time. And, if you’re a small business, you will have to prioritize what’s best for your brand. Just because other brands are now exploring Pinterest and Google+, shouldn’t automatically mean that you also have to be there. Perhaps Twitter is your best option at present, along with a simple media relations campaign. Building a brand’s reputation takes time and patience.
- There’s no set formula or template. We were often asked, “where should I be” and “what should I be saying and when?”. The important thing for business owners to realize is that there’s no winning formula that can be applied to every brand. Ultimately, it comes down to what is going to bring you the best ROI. A good consultant should review your vision, objectives, audience, budget and resources and make recommendations off the back of that.
- Content is still king. It’s an old one but a good one. And it won’t go away. However sophisticated a campaign may sound or cost, it must include compelling and regular content that engages a brand’s audience and makes them want to come back for more and share it with others.
- Don’t just broadcast your message. Listen to your fans, followers, readers…Whether it’s through social media or more traditional focus groups, letters to the editor, surveys or blog comments, brands should be responding to the needs of their markets and not just shouting how great they are. If you go with the latter, it may well be falling on deaf ears – you will never know. Ambassadors can be a great way to create BRAND CHATTER – they garner interest and credibility – something that can prove priceless.
- Metrics – this is something every communications professional should feel accountable for. Campaigns can be relatively easy to measure – i.e. number of coverage hits, circulation, readership or the equivalent advertising cost – or metrics can be more difficult to define, especially in the social arena. Still, it’s important that metrics are agreed upon at the outset of a campaign so that everyone involved is aware of what is being used to define success.
Tags: brand chatter, brand engagement, campaigns, Public relations, social media, traditional media
You may have seen the shocking YouTube video of a FedEx delivery man throwing a computer monitor over a customer’s gate, uploaded in December.
Within 24 hours, it had received 200,000 views. The story then featured in the Daily Mail and the number of views soared to 4.5 million. Today, the total stands at over 8 million and it has been ‘liked’ 17,000 times.
So how did FedEx deal with the situation?
In the first statement, FedEx condemned the employee’s actions, stating that executives were ‘shocked’. They said the handling of the package was ‘unacceptable’ and vowed to track down the employee responsible.
This is a good initial response. FedEx probably learnt about the incident at the same time as the press so they wouldn’t have had time to investigate. FedEx was also right not to protect the employee; instead they distanced the company’s brand from the individual’s actions.
FedEx’s next move was smart. They created a YouTube video in response – within 48 hours. The speed of their response was critical, helping curb speculation about the incident.
In the video Matthew Thornton, Senior VP at FedEx, said they had met with and apologized to the customer. The company deserves kudos for this; in difficult situations, companies typically communicate with customers via telephone or in writing. Meeting face-to-face is personal and proves FedEx cares about its customers.
Thornton also answered the question everyone asked: what happened to the employee? He explained ‘they’re working within their disciplinary procedures and the employee is not working with customers’. This is a mediocre response. Customers and journalists alike wanted reassurance that the guilty party had been fired. I suspect HR procedures prevented FedEx from providing a stronger response.
Thornton then reminded viewers that the company’s motto is to ‘make every FedEx experience outstanding’. This is good; he uses a difficult situation to reinforce the company’s key messages and its commitment to customers.
Despite this, the footage still damaged the company’s reputation – and consequently it was listed by Forbes as the ‘most brand-damaging viral video of 2011’.
FedEx’s YouTube video also received less than half a million views, a sixteenth of the original video. Clearly bad news travels faster than good.
This incident won’t go away for FedEx and any reoccurring issues will be closely watched by the public eye. However, FedEx can be commended for responding quickly, using YouTube as the channel to respond and meeting the customer face-to-face.
What are your thoughts on FedEx’s response?
Tags: communication, crisis communications, customer service, employee relations, FedEx, issues management, social media, YouTube
As another New Year begins, it’s time to consider how PR will change in 2012.
PR is one of the fastest-paced – and fastest changing – industries in the world. The evolving role of the Internet, social networks and new technology affects how people digest news. PR professionals need to respond to this change to ensure clients’ messages reach their intended audience.
So what will happen next year? Here are our predictions:
Content: As the saying goes, ‘Content is King’. This will remain true in 2012. Brands, PRs and journalists alike will strive to source or create unique and compelling content that can be shared, ‘liked’, or re-tweeted via social networks.
Exclusives: Given that breaking news is posted instantaneously online, we expect an increased demand for ‘exclusives’ from print publications. Holding a story until the morning is becoming ever-more important for newspapers.
Print won’t die: There has been much speculation about ‘the death of the newspaper’. This won’t happen in 2012, if ever. People love flicking through a newspaper on a Sunday; the experience cannot be replicated online.
Online content may come at a cost: The Wall Street Journal and The Times are trialling ‘paid-for’ only access to their online content. Given the current dependency on advertising and the looming double-dip recession, we may see Canadian newspapers follow suit to increase their cash flow.
Consumer power: Consumers now have a platform to quickly and collectively lobby companies via social networks; expect to see them capitalize on this opportunity with increasing frequency.
Crises: With the increasing speed of information dissemination, the number and pace of crises will intensify. Companies that do not respond immediately will be criticized.
ROI: The need to demonstrate ROI will increase with the uncertainty of the economy; budgets will tighten and C-suite executives will want clear evidence of ROI before investing further in PR. New tools for measurement may be developed as a consequence.
Pitching: Expect to pitch to journalists more regularly via Twitter and Google Plus; it’s an easy way to get journalists’ attention.
Gadgets: Tablets, particularly the iPad, are changing the way people read news. More magazines will develop apps where readers can interact with the content (e.g. clicking on a revolving image to get a 360 degree perspective).
Government regulations: Expect greater transparency in lobbying activity, particularly in British Columbia. This follows a public education campaign by the Office of the Registrar of Lobbyists raising awareness of the hefty fines lobbyists face for not registering their undertakings.
Do you have other predictions to add?
Tags: pitching, Public relations, social media, traditional media
For PR professionals, the festive period, or ‘Silly Season’ as it’s known, offers a unique opportunity. As companies and journalists alike unwind for holiday celebrations, there is a lack of news and news writers – leaving an empty void for the savvy PR professional to fill.
So how can you capitalize on this opportunity?
Firstly, choose the right story to tell. Inevitably, reporters will be flooded with pitches about consumer products as Christmas is the key trading period for retailers. However, if you’ve got hard-hitting business news, then you’ll have an attentive audience, hungry to hear about it – as business news is sparse at this time of year. Equally, it is a great chance to push ‘softer’ stories (for example, research or trend pieces) that you may otherwise struggle to place.
Secondly, know which journalists are in the office. As with most professions, there is a mass exodus in the media over the festive season, and you need to know which few, dedicated faces remain. When speaking to journalists throughout December ask about their holiday plans – so you know who is around. There is nothing more depressing than a lengthy sell-in where no one answers the phone.
Finally, use embargoes to your advantage. No one wants to be working around the clock at Christmas – including journalists. Give them time to write up an embargoed story (to be published between 26th and 31st December) before Christmas kicks-off; they’ll thank you for it. You get coverage, the journalist gets a break.
And as for social media? Social media usage, Facebook and Twitter in particular, rockets at Christmas. This is unsurprising given the increasing number of smartphones and the popularity sharing festive messages with friends. Again, use this to your advantage to push your message to an audience that’s more engaged than normal.
Of course, the downside is that while other professionals are drinking mulled-wine and being merry, PRs need to stay focused, work hard and think creatively to capitalize on this opportunity. However, what better Christmas present to give a client than unexpected, wide-spread coverage?
Tags: Christmas, holiday season, Public relations, silly season, social media
Despite social media’s widespread use for internal and external corporate communications, I still encounter a fair number of business owners and C-level executives who fail to understand its value. The fact is, digital technologies offer significant opportunities for B2B dialogue and profile building.
When properly leveraged, social platforms can be used to establish a company as an authority in its field by allowing key spokespeople to demonstrate industry expertise. Participating in online business communities can help achieve this. For a textile manufacturer we work with, we regularly monitor and identify discussion threads with wholesalers on relevant LinkedIn groups. Whether you begin a conversation or join one within a LinkedIn group, over time this will establish you as a thought leader.
“Knowledge market” websites such as LinkedIn Answers and Quora offer another channel through which an organization’s expertise can be showcased. These popular Q&A sites provide a platform for site users to ask questions on topics related to a specific industry, and an opportunity for experts to answer them. As there are a large number of B2B conversations occurring on these sites, we monitor them on behalf of our clients and alert them when there are questions relevant to their industry that require response. This results in increased credibility amongst their stakeholders, as well as prospective clients.
Participating in Twitter chats and live tweeting from industry conventions are other techniques that allow a company spokesperson to share their insights with their peers. When one of our clients, an international concrete company, was set to attend the industry’s go-to annual conference, we worked to secure an opportunity for the company’s CEO to tweet on behalf of the conference organizers. This positioned the CEO as a thought leader and, combined with live tweeting, showed anyone following the conference hashtag (whether or not they attended) that she was among the most prominent CEOs at the event.
Effective B2B social engagement takes time, dedication, consistent interaction and sharing of industry intelligence. It is strategic and aligns itself with a company’s overall communications, marketing and advertising calendars. Brands that do so will discover a new ROI – the type that defines social networking. We think of it as a return on influence.
Tags: B2B, LinkedIn, online business, social engagement, social media